Office Administrator - Jobs in Etobicoke, ON

Job Description

We are professional and agile.Our work environment includes:Modern office settingFood providedThe Administrative Assistant will be responsible for supporting the smooth and efficient running of the Etobicoke Yacht Club (EYC) with a focus on administrative and operational excellence.Reporting to the Club Manager, this person will have the responsibility to facilitate data entry and maintenance of the organization?s infrastructure systems, including the events on the EYC Clubhouse Online (CHO) website, and the Jonas Club Management system (JCM). The Administrative Assistant supports the implementation of EYC planning by providing accurate and timely entry of financial, membership, event, and other operational data.This is a full-time, permanent, in-person position, required to be in the office Monday-Friday 10:00am-6:00pm each week.The Administrative Assistant will assist with the following duties (but not limited to):Membership Data Organizationú Maintain and organize membership data in a systematic mannerú Update and manage member profiles as neededData Inputú Accurately input and update data in the club?s databaseú Ensure data integrity and confidentialityEmailú Execute email marketing campaigns to promote club events, news, and updatesú Craft engaging and informative content for member communicationsú Manage and respond to club-related emails in a timely mannerCalendar and Website Updatesú Manage and update the club?s calendar of eventsú Ensure the website is regularly updated with relevant informationTicket Salesú Handle ticket sales for club eventsú Coordinate with members and staff to facilitate smooth transactionsOffice File Storageú Organize and maintain physical and digital office filesú Implement an efficient filing systemú Maintain and organize filing system for financial and administrative documentsú Monitory and replenish office supplies as neededSite Toursú Coordinate and schedule site tours for potential membersOnboarding and Exit interviewsú Assist in the onboarding process for potential new membersú Follow up with new and existing membersú Conduct exit interviews for departing memberships and staffPhone Etiquetteú Manage phone during office hoursú Return messagesManager Assigned Jobsú Undertake tasks as assigned by the Club Managerú Assist in succession planningú Contribute to the development of new initiatives to enhance club operationsú Generate reports as requiredSystem Updating and Creationú Update and create systems for efficient workflowú Preparing reports and surveysOtherú Sending and receiving mail and packagesOther duties as requiredMembership Administration:Processing new member applications and annual membership renewalsAssist publishing position postingsFinancial Administration:Processing cheque depositsEntering data, issuing invoices and tracking payments for membersAccounts receivable practices on outstanding paymentsAnnual billing assistanceQualificationsStrong organizational abilities and time management skillsTop-notch administrative and project management skillsExcellent communications skills (written and oral)Strong interpersonal skills that include listening, responsiveness and a professional, customer-service oriented approach to all situationsAdvanced computer skillsWorking knowledge of Excel spreadsheets and formulasA minimum of two (2) years? related work experienceCollege or University graduate is preferredStrong financial acumen is helpfulUnderstanding of the hospitality and/or club management industry desirableBilingual in English/French is an assetSalary DetailsAnnual salary TBD, comprehensive benefits plan and paid time off ? flexible work environmentJob Types: Full-time, PermanentPay: $27.50-$30.00 per hourBenefits:Dental careExtended health carePaid time offWork Location: In person