Office Administrator - Jobs in Calgary, AB

Job Description

Pacekids Programs is a charitable organization that strives to empower children with special needs and their families through excellence in therapy and education. Serving over 700 children and families annually, Pacekids offers a range of programs and services that promote children?s healthy development, maximize quality of life, assist families in their role as primary caregivers and support full participation in community lifeThe Office Administrator is responsible for providing reception and administrative support to the ECS North School and the administrative offices. The office Administrator works collaboratively with all staff members at Pacekids.Overview of Responsibilities:Include but are not limited to:General Office AdministrationManage reception functions including calls, emails, visitors, and general inquiries.Maintain security procedures, attendance tracking, and monitor front-desk sign-in.Coordinate mail processing, courier services, meeting refreshments, and room bookings.Maintain office supply levels, complete basic equipment troubleshooting, and support payment and petty cash procedures.Prepare and archive ECS child files and nominal files; maintain updated distribution lists and staff movement tracking.Program & Resource SupportProvide administrative support for ECS program documentation, file creation, and ongoing updates.Organize Scholastic orders, CTA/Admin mailboxes, and ensure Resource Hub materials are stocked and available.Assist with preparing, maintaining, and organizing program resources across ECS and FSCD.Technical & Systems CoordinationProvide basic technical support such as email password resets and voicemail updates.Coordinate with IT support for troubleshooting and technology needs.Health, Safety & Facility CoordinationParticipate in Health & Safety Committee, inspections, and first aid kit audits.Monitor facility cleanliness and collaborate with building management and cleaning staff on maintenance issues.Ensure general areas remain organized, safe, and compliant with H&S expectations.Financial & Administrative SupportPerform petty cash reconciliations, deposits, debit machine balancing, and transportation-related invoicing.Safeguard financial materials, ensuring all receipts and documentation are accurate.Cleaning Staff SupportOversee daytime cleaner tasks, ensure adequate supplies and adherence to cleaning protocols.Board & Meeting SupportSet up and clean meeting spaces and refreshments for Board meetings and onsite events.Position Requirements:Minimum High School Diploma; experience or post-secondary education an asset.Proficiency with MS Office Suite and standard administrative practices.Strong English communication skills and commitment to confidentiality.Ability to multitask, organize workload, and manage competing priorities.Strong interpersonal skills for effective interaction with clients, families, and staff.Clearances: Criminal Record Check with vulnerable sector search, Child Intervention Check, First Aid certification.Experience supporting children or individuals with diverse needs considered an asset.Why Join Pacekids?Competitive compensation commensurate with experienceComprehensive benefits package available from day one for full-time employeesStatutory holiday pay in accordance with Alberta Employment StandardsPaid vacation to support work-life balanceProfessional Development allowance to support ongoing learning and growthPacekids Programs is an equal opportunity employer. We appreciate a diverse workforce and do not discriminate against any employee or applicant on the grounds of race, colour, ancestry, place of origin, religious beliefs, gender, gender identity, gender expression, age, physical disability, mental disability, marital status, family status, source of income, or sexual orientation.We may use technology-enabled tools, including AI-assisted note-taking, to support parts of our recruitment and interview process. These tools are used to enhance accuracy and consistency and do not make hiring decisions. If you have any concerns or require an accommodation, please let us know.If you require accommodation in completing this application, interviewing, or otherwise participating in the hiring process, please direct your inquiries to Pacekids? Human Resources team at careers@pacekids.ca.