Registration Assistant - Jobs in Toronto, ON

Job Description

The Registration Assistant plays a key role in supporting the efficient processing and management of registration- and membership-related activities. This position ensures applications, documents, inquiries, and service requests are handled accurately and within established internal benchmarks, contributing directly to organizational KPIs and service standards.ResponsibilitiesDistribute applications throughout the day to ensure timely review by appropriate teams.Validate application types for training appointments or licensure eligibility in Ontario.Action physician training appointments, including new entries and modifications.Notify internal stakeholders when additional review or follow-up is required.Audit Medicine Professional Corporation applications for accuracy.Manage incoming documentation via Outlook inboxes and SharePoint folders.Verify documents are received from appropriate third-party sources.Upload documents to the correct applicant profile within a two-day benchmark.Ensure consistent document naming conventions and accurate email categorization.Triage and respond to inbound portal messages in accordance with response-time KPIs.Manage and action service requests related to membership (e.g., document copies, resignations, name changes).Provide guidance and technical support to physicians navigating the portalRespond to phone inquiries from physicians and external stakeholders.Make courtesy calls during annual renewal periods regarding outstanding requirements.Handle sensitive or difficult conversations professionally, escalating when appropriate.Create and monitor cases within physician profiles.Support coordinators by gathering reports and documentation.Conduct audits to ensure cases are completed and closed in a timely manner.QualificationsStrong organizational skills and high attention to detail.Ability to manage multiple tasks and self-prioritize workload in a high-volume environment.Experience with administrative processes, document verification, and customer service.Proficiency with Microsoft Outlook and cloud-based document systems (e.g., SharePoint).Knowledge of regulatory bodies or registration processes is an assetHow to ApplyPlease click apply now and submit a cover letter along with your resume. Deadline to apply is July 31, 2026.Internal candidates, please obtain written agreement from your immediate supervisor/manager before applying.Additional InformationIt is a fundamental requirement of employment at CPSO that employees reside in Ontario and can attend the College office as required.Proof of COVID-19 vaccination required (minimum two doses).Hybrid, remote work with in-office attendance one day per week and/or more as needed.This posting is for an existing vacancyPay Details: $56,742.CPSO is committed to being an accessible, diverse, equitable and inclusive workplace where the rights of all individuals and groups are protected and all individuals feel safe, respected, empowered, and celebrated.The College recognizes that Employment Equity plays a crucial part in our journey towards inclusion, and actively seeks to increase its diversity by encouraging and welcoming applications from members of groups with historical and/or current barriers to equity, including, but not limited to, Indigenous peoples, members of groups that commonly experience discrimination due to race, colour, religion, beliefs or place of origin, individuals with disabilities, and members of the LGBTQ2S+ community and individuals who identify as women.If you require an accommodation at any stage of the recruitment process, we invite you to notify the Human Resources Department at CPSO.